Part 1: Production scanning vs Alternatives. Which is best for your company?
Part 1: Production Scanning Vs Alternatives: which is best for your company?
When you decide to convert to a paperless or hybrid system you’re going to have to determine the most efficient way to structure your scanning system. This will vary from business to business based on the volume of paper used, but as we advance in technology, we find the benefits of a production scanning solution can largely outweigh those of distributed or workgroup scanning.
The idea behind distributed and workgroup scanning is to have low-end desktop scanners available throughout your office or offices. Individual employees operate these machines on an as-needed basis, digitizing files as they are received and putting them into the company’s digital filing system.
Production scanning on the other hand uses a centralized scan location to which all files are sent, scanned in bulk by one or, if necessary, a small group of high speed, high capacity production scanners. The digital files are then made available to those who need them via a network or cloud service.
We can already see that production scanning minimizes equipment needed. In part 2 we will take a look at how it effects operations.