Where paper falls short
The problems with paper mess goes beyond just the space that it takes up. A document management strategy is about more than just saving space, but about creating regulations and workflows for every piece of paper that goes through the company.
If half of your company’s paperwork is sitting inside or on top of the desks of the person managing those papers it’s a recipe for organizational disaster. There’s opportunity for lost or misfiled documents, and those documents are not readily available to other employees within the business like they are in a digital system. There’s also a worry about making and modifying copies without indicating updates on the original. In a digital file, this kind of mistake is avoidable.
When determining a management strategy a company needs to determine the classifications of different types of documents they use, and how to best organize them within a digital archive for quick and easy retrieval. This is where having a professional consultant to help you determine the best way to format your digital filing system can be helpful.
This creates an environment that will allow your company improved inter-office file sharing, easier security protocol and regulation updates, reduce space waste and increase retrieval speeds.